Enrollment System Essay

Enrollment is the focus of the Compfuturist that would lessen the institution’s difficulties in their Information System processing, solve data problems and an easier access of the establishment’s information. Every enrollment, 80-100 enrollees come for the dates of admission having a maximum of 30 for each level, in present time classrooms are consist of 15 students. An easier recording of files and a database to save documents will lessen the space being occupied by the records of the students. A faster transaction, easier ways for inputting datum and a convenient ways for saving files are offered for the use of the establishment by the enrolment system. The commonly used advertisements of schools are brochures, leaflets, banners and calling cards; the group also offers a website that will be used to improve its approach to people. The website would be a help for parents about the notice or updates of events and gatherings, it would also be a way to know the history of the institution and the contact details of the establishment. The incomplete requirements are the main problems during the enrollment, one of which is the student information, some of the information needed is not filled up and some are important to the school records. In the Pre-School it is required for them to have the copy of their birth certificate, two (2) copies of a 2Ãâ€"2 photo and an interview with the Pastor or Principal. For the grade-schoolers a photocopy of the birth certificate, the form 138, a certificate of Good Moral Character for transferee and an interview with the Pastor or Principal. Due to the uninformed people about the requirements needed some are not brought and are filed to be uncompleted forms. Each student has a folder that contains his or her information about the birth certificates, previous records from the earlier institution he or she attended, the quality point average for each year and also the permits signed by the parents. Enrollment takes time and effort from the parents, students and also from the teachers; every step of an enrolment, a teacher is assigned to instruct a parent or guardian what to do and where to go next. The slow process of enrolment makes the parents furious and makes the job even harder for the teachers for them to rush, that sometimes some records are not being filed or are not properly assigned. Missing documents are also a cause of problem for the institution, it might be placed to another folder or the parent forgot about it. A school’s updates about events and gatherings are the problems for teachers and parents. Students forget to tell their guardians or forgot to give the letter accustomed by their advisers. The result of the forgotten events cause students not to wear the proper attire, parents does not attend meetings and gatherings, students are thought to be absent for specific happenings and also parents become indignant about the unknown proceedings. Project Framework The Compfuturist Group offers the instituion. a system and a website that would shoulder the difficulties of the institution. The school appoints teachers to handle the student information during the enrollment. Software that is specially made only for Mabalacat Christian Academy and a website that would help the advertisement of the school increase. The system can only be open by an authorized member or the principal of the institution. Passwords and accounts would be made for the privacy policy made by the institution to safeguard each student’s information and background. The Student Information Sheet or Form would consist of the basic details about his or her family, previous schools the child attended, number of siblings, if there were awards he or she got from previous levels, address, contact number of the parent or guardian and more information that are to be filled by the guardian. An option will be given to the parent or guardian if the transaction of payment would be a full payment or a partial payment every quarter and a choice to have it paid through cash or cheque. A database would be given with a maximum capacity of 300 and a number of 50 students per level. A website would be provided for the institution that would only be used for the use of the school’s advertisement, featuring the facilities of the establishment, faculty members, and history of the school and updates of happenings. The page would be the source of parents to be updated to the school’s events; when, where and what to wear. Specific events require students to wear a garment requested by the institution for uniformity. The page can also be a source and guide for parents and guardians to know the details and history about the school. Contact details would be posted and an added detail of the page is that if parents are working abroad they could send the uncompleted requirement to the email of the school with attachment of the requirements. The Facebook page of the institution is also posted to the website and could be directed to the page created by the faculty members of the school. Statement of Objective Website and Enrollment System is a program extended to Mabalacat Christian Academy, a program that would make the transactions of requirements and documents, and also help about the school’s reputation about the improvement of its ways. It could solve the problems of the school since it started; the system only solves the problem of the school paperworks and will lessen the space of the documented files. The System is a program that would make the process of filing student information faster and easier to save for the school. The enrollment system’s purpose is to give a database for the files of students, a maximum of 300 files for the whole institution and an easier way of searching student files. A transaction that would make the access of information system easier for the authorized people, a faster accessibility in information provided and an improved process; the admission and acceptance of enrolees would be faster for the completion of forms would not be difficult for teachers to save and keep. The Website will inform the parents of the situations, cancellation of classes, school events, PTA meeting schedules, examination dates and payment dues. An account will be given to the principal or school head to access the student accounts and website if changes are to be made, the account given to the principal can also be used to check the number of students enrolled and to what level they are assigned to Importance of the Study The Compfuturist created a system only from Pre-School to Elementary levels and for an institution with one section per level, the system subjects only to the enrollment, saving and filing of documents and the postage of contact details of the institution. The use of the program is to lessen the burden of alphabetizing envelopes for each level and student, it also makes the search of a student file faster compared to the manual based of searching through metal drawers. A database that would show and save documents for specific purposes and privacy of files will be kept and safe from others to see. Only the Principal and the appointed faculty or member of the institution could access the information system of the database provided by the system. The institution would benefit from the free system that could be used for years and less updates of program would be given for the system is only for the use of Mabalacat Christian Academy. Parents and students would also benefit from it because information given from the old students will not be inputted again but be moved to the folder that consists of the level he or she is. The editing and adding of details is convenient even to those people who are not good in using computers. Less stressing and easier to use, is the way that the program or system offers to its benefactors. Radio buttons, scroll bars and more features of the program and website would be given to lessen the difficulty that some encounters in web pages and softwares. A free ten (10) months of maintenance is given for the institution and would make things better compared to the existing manual system.